Sales Specialist

SAIGON-HIEP PHUOC PORT JOINT STOCK COMPANY
RECRUITMENT ANNOUNCEMENT
Saigon-Hiep Phuoc Port Joint Stock Company (abbreviated as Saigon-Hiep Phuoc Port) announces recruitment of employees as follows:
I. Position and number of vacancies:
– Sales Specialist: 2 people
– Quantity: 02 people
II. Job description:
1. Calculation and collection of wharf fees, mooring/untying fees:
1.1 Based on the Ship Arrival Notice (obtained from the Operations Department), based on the ship's GT, expected arrival/departure time, type of cargo, make a temporary table to calculate berth fees, tie/untie ropes
1.2 Based on Vietnamese/foreign customers => determine appropriate unit price, exchange rate, and calculation method
1.3 Itinerant Ship Customers: monitor advance payments before/during cargo handling, do not let the ship leave without advance payment, coordinate with Operations to work directly with the ship on berth fees + mooring and untying, support the ship to pay as quickly as possible.
1.4 Long term customers: can pay after the goods are finished and the ship leaves the port.
1.5 Collect the arrival/departure time confirmation paper provided by the customer -> compare with the actual time recorded by the port -> prioritize taking more time -> negotiate with the customer if the recorded time of both sides is different -> issue an official invoice.

2. Calculation and collection of ship loading and unloading fees:
2.1 Track orders arising during the production process, collect orders from the on-duty operator
2.2 After the goods are finished, coordinate with the warehouse to collect the ship's balance + plan as soon as possible.
2.3 Based on the Ship's Accounting, the agreed cargo handling plans and unit prices, prepare a draft loading and unloading invoice.
2.4 Check with customers -> provide customers with all relevant documents with both parties' signatures (plan, balance sheet, accounting, order sheet, tally...) -> customers agree on draft invoice and will issue official invoice

3. Calculation and collection of import and export loading and unloading fees:
3.1 Based on the production plan from the Plan Table, determine the warehouse output -> combine with the price negotiated with the customer to make a draft invoice.
3.2 Check with customers, provide all relevant documents regarding warehouse import (warehouse import receipt, production plan) -> issue warehouse loading and unloading invoice
3.2 Based on the warehouse delivery notes, determine the output + warehouse delivery plan for each type of goods, owner of goods, and ship.
3.4 Check declaration + DO, status and nature of exported goods => calculate price according to plan
3.5 Make draft invoices divided by ship, by customer, by export plan => Compare with customer
3.6 Issue corresponding warehouse loading and unloading invoices

4. Calculation & collection of storage fees:
4.1 Collect data from the Warehouse to track inventory/yard for each type of item in the month (warehouse delivery note, import-export tally, actual import record)
4.2 Based on data from the Warehouse => enter into the Inventory List => compare with customers' monthly inventory collection cycle
4.2 After agreeing to issue official invoices to customers for warehousing and storage services
4.4 Keep technical documents related to inventory

5. Calculation & collection of lifting and unloading fees
5.1 Collect data from the Warehouse every day (actual receipt, production tally)
5.2 Based on the data from the Warehouse, compare the list with customers at the beginning of each week.
5.3 After agreeing to issue an official invoice to the customer, track payment

6. Issuance of Straight Delivery Order
6.1 Receive DO, Packing list, Declaration, Letter of introduction from agent/shipper
6.2 Check that the information is correct, the accompanying declaration is valid, and all required documents are complete.
6.3 Make the corresponding direct delivery order and submit it for signature.
6.4 Notify Warehouse and Operations (send pictures via zalo) to promptly deliver goods directly to the ship.
6.5 Save 1 copy in the ship's records, 1 copy in the warehouse, scan and save 1 soft file on the computer.

7. Issuing Warehouse and Yard Release Orders:
7.1 Receive DO, Packing list, Declaration, Letter of introduction from agent/shipper
7.2 Receive warehouse receipt
7.3 Check that the information is correct, the accompanying declaration is valid, and all required documents are complete.
7.4 Make the corresponding export order and submit for signature.
7.5 Notify Warehouse (send pictures via zalo) to promptly deliver goods to customers
7.6 Save 1 copy in the ship's records, 1 copy in the warehouse, scan and save 1 soft file on the computer.

8. Calculate & collect fees for ordering other services:
8.1 Based on the service order form provided by the Duty Officer -> contact the customer to check => base on price agreement and create a draft invoice
8.2 Based on the individual weight slips from the Scale, contact the customer if any to leave information => issue a weighing invoice for the customer, get a receipt from the accountant to pay and sign (if the customer pays in cash), issue an individual customer invoice if the customer does not need to receive a company invoice.

9. Calculation & collection of Electricity and water usage fees:
9.1 Collect electricity and water bills from the Electricity Group on the 24th of every month
9.2 Check documents (KW number, date of recording, company name, area of use, customer's confirmation signature)
9.3 Based on negotiated price, corresponding tax -> make draft invoice to compare with customer's accounting department
9.4 After customer confirmation, issue official invoice, send electricity and water bill to customer via express delivery

10. Provide customer reconciliation documents:
10.1 Provide Ship Accounting, summarize plans for customers to compare each time issuing ship loading and unloading invoices
10.2 Vehicle export tally, vehicle import and export list, and storage list for vehicle customers
10.3 Warehouse import and export vouchers, weighing vouchers, truck export tallies, barge export plan for customers in the warehouse
10.4 Additional issues: summary table of workers entering and leaving the port, odd weight slips, additional crew and passenger list when requested by the customer

11. Summary of retail customer receipts:
11.1 Collect weekly receipts from Security (barge docking fees, providing services to ships, truck fees entering and exiting fuel supply ports, container truck fees entering and exiting port to receive goods)
11.2 Make a summary table of monthly receipts (clearly stating receipt number, date, content, amount) => submit to the department head for signature
11.3 Contact customers to leave their tax code on the receipt. If the customer needs to issue an invoice, the company will issue a separate invoice in a timely manner. Customers who do not need an invoice will not be issued.
11.4 Consolidate the remaining receipts into 1 invoice => issue an official invoice, store the receipts carefully

12. Invoice issuance:
12.1 Enter customer information and tax code to issue electronic invoices.
12.2 Collect all relevant documents as a basis for drafting the invoice.
12.3 Create draft invoices on the software
12.4 Send to the department head to review the invoice and documents before sending to the customer.
12.5 Check directly with customers about draft invoices
12.6 Issue official invoices, store hard and soft copies
12.7 Perform operations related to invoices such as: Adjusting invoices if after issuance, customers have content that needs to be adjusted; Canceling invoices if errors cannot be adjusted or replaced; Replacing invoices if there are errors in important content.
12.8 Contact the technical support of the invoice software when there is an error during use.

13. Debt collection:
13.1 Wharf bill: contact shipping agent to collect debt if bill exceeds allowed debt (long-term customers); urge immediate payment for transient customers/ships
13.2 Bill of lading: track debt collection if overdue
13.3 Warehouse and yard invoices: track debt collection if overdue
13.4 Coordinate with the Accounting Department to collect overdue/bad debts and propose appropriate solutions.
III. Subjects:
– Candidates must be Vietnamese citizens or foreigners of age appropriate to the job position and the law on working age.
– Priority candidates for recruitment: have worked in the same field for 12 months or more or have held a job equivalent to the recruited position for 12 months or more.
IV. Conditions and standards:
1. Capacity, knowledge, qualities, skills:
– Good health, qualified to work according to the conclusion of a competent health authority.
– Have customer-oriented behaviors and qualities that are suitable for the needs and corporate culture of Saigon-Hiep Phuoc Port and the recruiting job position.
- Hard-working, disciplined, quick, enthusiastic, responsible, able to work under high pressure.
2. Level:
– Education level: High school graduate
– Expertise/Professional: University graduate majoring in Maritime Economics, Accounting.
V. Policy regime:
Candidates who meet the job requirements will receive:
– Saigon-Hiep Phuoc Port signs labor contract
– Enjoy salary and bonus according to Saigon-Hiep Phuoc Port's policy
– Participate and enjoy full insurance benefits according to Saigon-Hiep Phuoc Port regulations.
– Leave, holidays, etc. according to the law and regulations of Saigon-Hiep Phuoc Port.
VI. Application documents:
Application documents written in Vietnamese, including:
a) Application form.
b) Personal resume self-declared by the individual (according to form 2C-BNV/2008).
c) Copies of diplomas and certificates.
d) Health certificate issued by a competent health authority within 60 days from the date of application submission.
e) All application documents must be contained in a 25cm x 35cm document bag.
VII. Working location: Saigon-Hiep Phuoc Port Joint Stock Company, D10C, D3 Street, Hiep Phuoc Industrial Park, Hiep Phuoc Commune, Nha Be District, Ho Chi Minh City.
VII. Registration procedure
– Candidates submit their application directly to the Human Resources Department of Saigon-Hiep Phuoc Port Joint Stock Company, D10C, D3 Street, Hiep Phuoc Industrial Park, Hiep Phuoc Commune, Nha Be District, Ho Chi Minh City or scan and submit online and send to the email address: phuongvv@sghp.vn (Email and CV title clearly states: Position applied for, Full name)
In case the candidate submits the application online, when called for an interview by Saigon-Hiep Phuoc Port, he/she must prepare a scanned application to submit to Saigon-Hiep Phuoc Port.
Contact phone: (028) 38267430.
– Unsuccessful applications will not be returned to candidates.
– Deadline for application submission: no later than 15:00 May 30, 2025.