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Human Resources Officer

  1. GENERAL INFORMATION ABOUT THE JOB
Job TitleHuman Resources Officer
Working departmentHuman Resources Department
immediate superiorHead/Deputy Head of Human Resources
Work locationSaigon – Hiep Phuoc Port Joint Stock Company, address: D10C Road D3, Hiep Phuoc Industrial Park, Hiep Phuoc Commune, Nha Be District, Ho Chi Minh City
  1. PURPOSE, DUTIES AND POWERS
Purpose
Advise the Department Leader on the implementation of tasks related to recruitment, training, and management of the Company's personnel records.
TTMissionProof of workFrequency
1Implement staff training:

– Annual training planning;

– Research and propose issues related to professional training and improvement.

– Approved training plan;

– Proposal, report.

Year
2Implement staff planning work:

- Prepare reports to send to units;

– Compile documents, check standards;

- Deploy the work of taking a vote of confidence in staff planning;

- Prepare reports to send to the Corporation and Port Leaders.

– Approved submission;

– Planning documents;

– Planning results report.

Year
3Carry out the work of appointing officials:

- Synthesize and check the records of proposed staff for appointment;

– Implement the staff appointment process;

- Draft, sign and issue decisions on appointing officials.

– Personnel appointment records;

– Appointment decision approved.

PS
4Job title transfer:

– Create profile, check qualifications;

– Skill test for direct workers;

- Draft, sign and issue the proposal and decision on job title transfer.

– Job title transfer records;

– Decision on job title transfer approved.

PS
5Staff mobilization:

– Prepare documents;

- Draft, sign and issue transfer decisions.

– Transfer records;

– Approved transfer decision.

PS
6Monitor and draft labor contracts, case contracts, and apprenticeship contracts at the Port.– Contract documents;

– Contract approved.

Month
7Labor recruitment:

– Verify qualifications and background;

– Skill test for direct workers;

- Prepare proposal and probationary labor contract.

– Labor records;

– Probationary contract approved.

Quarter
8Staff asset declaration:

– Check the list of officials subject to asset declaration;

- Draft and submit for signature official dispatches and decisions on asset declaration implementation;

– Receive, summarize, and report results to the Corporation, Saigon Port Joint Stock Company, and Port leaders.

Asset declaration file.Year
9Employee records storage and management:
9.1Manage and update employee records and resumes throughout the Port.Employee profile and resume.Month
9.2Report employee records upon request.Report approved.Month
9.3Sign to confirm the employee management profile.Confirmation document.Month
10Draft official dispatches and notices providing professional guidance to affiliated units; copy decisions and guidance documents related to personnel organization for specialized departments and affiliated units.– Official dispatch, notice of confirmation;

– Certified copy.

Week
11Emulation and reward work.
11.1Deploy emulation movement contents throughout the Port.Emulation documents are deployed.Year
11.2Guide departments and affiliated units to summarize emulation and reward work. Prepare emulation and reward records for the Human Resources - Internal Control department.Competition and reward records.Year
11.3Synthesize, check, classify titles, forms of emulation and organize voting meetings according to regulations.Competition and reward records.Year
11.4Advise and propose to Saigon Port leaders and authorities at all levels to reward collectives and individuals with outstanding achievements in labor and production.Approved advisory document.Year
11.5Organization of awarding certificates of merit.Approved organizational plan.Year
11.6Track bonuses and make decisions on bonus payments to units.Decision approved.Year
12Conduct annual staff evaluation:

– Participate in staff evaluation meetings;

– Keep records of staff evaluations of units;

– Prepare reports to send to Vietnam National Shipping Lines;

– Prepare report to send to Saigon Port Joint Stock Company.

Staff evaluation records.Year
13Implement employee discipline.Disciplinary record approved.PS
14Prepare periodic and ad hoc labor technical reports.Report approved.Week, Month, PS
15Manage incoming documents of the Department.The text is archived.Day
16Drafting documents as required.Approved document.Day,

Month

17Contact the relevant departments for students to do internships at the Port.Approved document.PS
18Perform other tasks as assigned by superiors.Report on work performance.PS
Power
Advise the Department leaders on issues related to assigned tasks.
Authorized to contact units inside and outside the Port to resolve assigned tasks.
Have the right to refuse to perform work that is contrary to the Port's rules and regulations; and State policies and regimes.
  1. RELATIONSHIP DURING WORK
InsideSuperiorHead/Deputy Head of Human Resources to report on professional work, ask for guidance and make suggestions on assigned tasks.
Equal levelStaff of affiliated units to coordinate implementation and completion of assigned tasks of the Port.
InferiorAre not.
OutsideAgency

State

Schools and relevant state agencies to seek assistance and legal guidance on issues related to assigned tasks.
ClientAre not.
OtherHHVN Corporation; Saigon Port Joint Stock Company.
  1. PERSONNEL REQUIREMENTS OF THE JOB TITLE
1Level

Expertise

University degree in Human Resources Management/ Labor Economics/ Law/ Economics or equivalent.
2Professional experienceHave 12 months of practical work experience in the same field of expertise.
3Capacity

Expertise

– Grasp the State and Port regulations on labor;

– Master the processes and procedures related to recruitment, contract termination, planning, and appointment;

– Human resource recruitment;

– Human resource training.

4Capacity

information technology

Proficient in word processing and spreadsheet applications / Proficient in specialized application programs.
5Capacity

foreign language

English – Basic reading comprehension of common documents.
6Other abilities– Problem solving and decision making;

– Communication and persuasion;

– Organize and manage databases.

7Other requirements– Gender: Male/Female;

– Age: according to Labor Code;

– Health: healthy enough to work according to regulations of health authorities;

- Dynamic, flexible, careful and responsible in work.

  1. Application documents:

Application documents written in Vietnamese, including:

  1. a) Application form.
  2. b) Personal resume self-declared by the individual (according to form 2C-BNV/2008).
  3. c) Copies of diplomas and certificates.
  4. d) Health certificate issued by a competent health authority within 60 days from the date of application submission.
  5. e) All application documents must be contained in a 25cm x 35cm document bag.
  6. Registration process

– Candidates submit their application directly to the Human Resources Department of Saigon-Hiep Phuoc Port Joint Stock Company, D10C, D3 Street, Hiep Phuoc Industrial Park, Hiep Phuoc Commune, Nha Be District, Ho Chi Minh City or scan and submit online and send to the email address: phuongvv@sghp.vn (Email and CV title clearly states: Position applied for, Full name)

In case the candidate submits the application online, when called for an interview by Saigon-Hiep Phuoc Port, he/she must prepare a scanned application to submit to Saigon-Hiep Phuoc Port.

– Contact phone: (028) 38267430.

– Unsuccessful applications will not be returned to candidates.

– Application deadline: ………………………………not considered for admission./.

APPLICATION INFORMATION

  • Location
  • Time
  • Salary

Contact information

E-mail

sghp.ops@saigonport.vn

Phone number

028 3 8260 640

Fax

0283 943 2457

Address

D10C Road D3, Hiep Phuoc Industrial Park, Hiep Phuoc Commune, Nha Be District, Ho Chi Minh City